Platform
Spend you approved, paid once
Duplicate payments are one of the quietest ways money leaves a business. Varetiq checks every bill against vendor names, amounts, dates, and reference numbers before it reaches an approver.
- Duplicate detection on entry
- Approval thresholds
- Vendor record hygiene
Bills/ Awaiting approvalFlagged bills stop at review. Nothing is blocked permanently without a person deciding.
- Duplicate signals
- 4
- Flags in this preview
- 2
- Approval threshold
- Any
- Vendor record
- One
Amount, date, reference, vendor similarity.
Both surfaced before approval.
Set by amount, vendor, or account.
Near-duplicate vendors get merged, not multiplied.
Duplicate prevention
Caught at entry, explained clearly
When a bill resembles one already in the system, Varetiq shows both side by side and names the reason for the match. You decide whether it is a genuine second invoice or the same one arriving twice.
In practice
- Same amount and vendor within a date window
- Matching or near-matching reference numbers
- Vendor names that differ only by punctuation or suffix
- Decisions recorded so the same pair is not re-flagged
Approvals
Controls that fit the size of the company
A two-person business does not need a four-stage workflow. Set thresholds that match how you actually operate, and raise them as the team grows.
In practice
- Thresholds by amount, vendor, or expense account
- Delegation with an end date
- Approval history attached to the bill
- Emergency override that is logged, not hidden
See duplicate prevention working
Open the payables workspace with two intentionally similar bills waiting for review.