Resources
Moving books without losing the history
A migration is an accounting event, not a file copy. Varetiq treats it as one: agreed cut-over date, opening balances that tie, and a record of what came from where.
- Documented cut-over
- Opening balances that tie
- Prior system retained
Migration Checklist/ Cut-over Jan 01The migration is not marked complete until the opening trial balance agrees exactly.
- Opening tie-out
- Exact
- Every mapping
- Documented
- Prior records
- Retained
- Before cut-over
- Reversible
To the cent, or it is not done.
Old account to new account.
Keep your old system read-only.
Nothing is committed early.
What comes over
Balances always, detail where it helps
Opening balances, open receivables and payables, vendor and customer records, and chart mapping. Full transaction history can be imported where the prior system exports it cleanly.
In practice
- Trial balance as at the cut-over date
- Open AR and AP by document
- Customers, vendors, employees, and items
- Historical detail where a clean export exists
What we tell you honestly
Where migrations get difficult
Mid-year payroll, partially reconciled bank accounts, and prior periods that never closed properly are the three things that turn a short migration into a long one. Better to know at the start.
In practice
- Mid-year payroll requires year-to-date accuracy
- Unreconciled prior periods must be resolved or accepted
- Inconsistent prior charts need a mapping decision
- Some prior systems export summaries only
Talk through your situation
Tell us what you are on today and we will be straight about what the move involves.